Job Details

Staff and Student Employment Coordinator

Lewis & Clark College, Portland, OR

Part Time - Education

Salary Range: $ 25.64-$30.00

Close Date: 08/14/2020

Job Posting Text
About the Position
Responsible for all aspects of the staff and student recruitment and hiring. This includes job postings, some supervisor guidance related to hiring, pre-hire communication to review employment details, and new employee on-boarding. Responsible for monitoring employee’s on-boarding process, updating employee data and position information, including student work study status changes. Responsible for all data entry as it relates to employee changes to include position changes, compensation changes, and terminations. May support new employee orientation (NEO) and annual student job fairs.

What You'll Do
Job Requisition and approval

Provide direction to the hiring managers to facilitate completion of job requisition. Review requisition for completion and accuracy, submit for approval and post job openings. Monitor approval process for unnecessary delays. Assign recruiter and search committee roles. Provide tools to supervisors on candidate selection, interview and hiring process.

Student employment

Complete hiring process, ensuring appropriate position, account and work study status. Maintain database of job descriptions. Collaborate with Career Services on the annual student employment fair at the start of Fall semester to bring together department supervisors in need of student workers and student workers in need of a job.

Recruitment and advertising

Collaborate with hiring managers on recruiting sites. Research and recommend sites to target applicants for unique positions. Post all positions in locations required to ensure compliance with Affirmative Action. Post positions as requested by hiring managers to additional external sites and charge departments accordingly. Monitor success of the recruiting process monthly.

Pre-hire and On-boarding

Monitor on-line on-boarding throughout the entirety of the process keeping in close communication with the new employee and the hiring managers to ensure efficiency and ease of process. Manage the electronic reference check process; provide results to hiring managers for review. Extend formal conditional offer of employment through HRIS. Initiate background check, create initial employee record and contact employee to create L&C email account. May support new employee orientation (NEO).

Data Entry
Responsible for data entry of employee changes, including position changes, compensation, demographics, union memberships and terminations. Changes are submitted by Personnel Action Forms (PAFs) and in the HRIS.

Applicant Tracking System

Subject matter expert on applicant tracking system. Evaluate business processes, make recommendations for enhanced workflow. Provide assistance to hiring managers, search committee members and applicants as needed.

Commitment to Equity and Inclusion

Collaborate with the Office of Equity & Inclusion to increase diversity of applicant pools. Attend community diversity job fairs, higher ed work groups and forums to discuss challenges and opportunities to increase diversity in higher education. Responsible for identifying posting sites to attract diverse candidates. Monitor response to required diversity statements on applications.

Other duties as assigned.

High school diploma with 3 years experience; AA/AS with 2 years experience; or BA/BS with 1 years experience

Associate Professional in Human Resources (aPHR) or the ability to obtain certification within one calendar year from date of hire

Excellent organizational and customer service skills

Knowledge of federal employment requirements (I-9, minimum wage, etc)

Aptitude for multiple software systems including but not limited to Excel, Word, and recruitment and HR databases

High school diploma with 6 years experience; AA/AS with 4 years experience; or BA/BS with 2 years experience

PHR/SHRM-CP certification

Experience coaching hiring managers

Experience recruiting underrepresented minorities

Student employment terminology, basic understanding of work study

Experience with human resource information system (HRIS), specifically Workday

Work Schedule
Part-time (.60 FTE)
7.5 hr/day, 3 days/week
Benefits Eligible: Yes
Pay Rate
$ 25.64 - $30.00, depending upon experience

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