Job Details

Staff and Student Employment Coordinator

Lewis & Clark College, Portland, OR

Part Time - Other

Salary Range: $ 25.64-$30.00

Close Date: 08/14/2020

Working at Lewis & Clark College
The campus is located on 137 acres of beautifully landscaped grounds in Portland’s southwest hills. Our strong commitment to sustainability is reinforced through recycling programs, energy conservation, alternative transportation options, and farm to fork initiatives. For benefit-eligible positions, we offer a competitive benefits package that includes options for health, dental, vision, tuition, life insurance, retirement and more.

Lewis & Clark College is committed to achieving a diverse workforce. Candidates from diverse backgrounds are encouraged to apply. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, gender identity, sexual orientation, marital status or age.

About the Position
Responsible for all aspects of the staff and student recruitment and hiring. This includes job postings, some supervisor guidance related to hiring, pre-hire communication to review employment details, and new employee on-boarding. Responsible for monitoring employee’s on-boarding process, updating employee data and position information, including student work study status changes. Responsible for all data entry as it relates to employee changes to include position changes, compensation changes, and terminations. May support new employee orientation (NEO) and annual student job fairs.

What You'll Do
Job Requisition and approval
Provide direction to the hiring managers to facilitate completion of job requisition. Review requisition for completion and accuracy, submit for approval and post job openings. Monitor approval process for unnecessary delays. Assign recruiter and search committee roles. Provide tools to supervisors on candidate selection, interview and hiring process.

Student employment
Complete hiring process, ensuring appropriate position, account and work study status. Maintain database of job descriptions. Collaborate with Career Services on the annual student employment fair at the start of Fall semester to bring together department supervisors in need of student workers and student workers in need of a job.

Recruitment and advertising
Collaborate with hiring managers on recruiting sites. Research and recommend sites to target applicants for unique positions. Post all positions in locations required to ensure compliance with Affirmative Action. Post positions as requested by hiring managers to additional external sites and charge departments accordingly. Monitor success of the recruiting process monthly.

Pre-hire and On-boarding

Monitor on-line on-boarding throughout the entirety of the process keeping in close communication with the new employee and the hiring managers to ensure efficiency and ease of process. Manage the electronic reference check process; provide results to hiring managers for review. Extend formal conditional offer of employment through HRIS. Initiate background check, create initial employee record and contact employee to create L&C email account. May support new employee orientation (NEO).

Data Entry
Responsible for data entry of employee changes, including position changes, compensation, demographics, union memberships and terminations. Changes are submitted by Personnel Action Forms (PAFs) and in the HRIS.

Applicant Tracking System
Subject matter expert on applicant tracking system. Evaluate business processes, make recommendations for enhanced workflow. Provide assistance to hiring managers, search committee members and applicants as needed.

Commitment to Equity and Inclusion
Collaborate with the Office of Equity & Inclusion to increase diversity of applicant pools. Attend community diversity job fairs, higher ed work groups and forums to discuss challenges and opportunities to increase diversity in higher education. Responsible for identifying posting sites to attract diverse candidates. Monitor response to required diversity statements on applications.

Other duties as assigned.

High school diploma with 3 years experience; AA/AS with 2 years experience; or BA/BS with 1 years experience
Associate Professional in Human Resources (aPHR) or the ability to obtain certification within one calendar year from date of hire
Excellent organizational and customer service skills
Knowledge of federal employment requirements (I-9, minimum wage, etc)
Aptitude for multiple software systems including but not limited to Excel, Word, and recruitment and HR databases

High school diploma with 6 years experience; AA/AS with 4 years experience; or BA/BS with 2 years experience
PHR/SHRM-CP certification
Experience coaching hiring managers
Experience recruiting underrepresented minorities
Student employment terminology, basic understanding of work study
Experience with human resource information system (HRIS), specifically Workday

Work Schedule
Part-time (.60 FTE)
7.5 hr/day, 3 days/week
Benefits Eligible: Yes

Pay Rate
$ 25.64 - $30.00, depending upon experience

Physical Requirements
Bending, Crawling, Kneeling/Squatting, Twisting, Climbing (ladder), Climbing (stairs), Standing, Driving, Sitting, Walking, Grasping/Gripping, Pinching/Squeezing, Reaching, Push/Pulling, Repetitive Hand Movements, Seeing, Talking, Listening

Directions for Cover Letter
Please upload your cover letter on the My Experience screen in the resume section.

Lewis & Clark College adheres to a nondiscriminatory policy with respect to educational programs, activities, employment, and admission. We do not discriminate on the basis of actual or perceived race, color, sex, religion, age, marital status, national origin, the presence of any physical or sensory disability, veteran status, sexual orientation, gender identity, gender expression, or any other basis prohibited by applicable federal, state, and local laws. The Associate Vice President of Human Resources has been designated to handle inquiries regarding employment- and disability-related non-discrimination policies. Title IX inquiries may be directed to the Title IX coordinator or deputy Title IX coordinators (

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