Job Details

Finance Specialist

Multnomah County Drainage District, Portland, Oregon

Full Time - Government

Salary Range: $58,344 - $95,973

Close Date: 11/24/2020

The Finance Specialist is a new position that will play a key role in establishing the financial infrastructure to support the new Urban Flood Safety and Water Quality District (UFSWQD) authorized by the Oregon Legislature in 2019 while assisting with the ongoing financial operations of the four drainage districts managed by MCDD.

The person selected to fill this position will gain valuable experience and exposure to multiple facets of public sector finance by helping to shape the financial future of the first newly formed government in the region in over 60 years. We are seeking a candidate with strong skills in financial management and accounting that can think creatively and work with staff, agencies, and members of the new UFSWQD Board.  If you have a strong work ethic, a background in, and familiarity with, public sector financial management and software systems, and thrive on new challenges, then this is the perfect position for you!

This position reports to the Finance Manager. This is a full time, Limited Duration not to exceed two years, and contingent on available agency funding. Under general supervision, the Finance Specialist will perform accounting and finance tasks related to processing, reporting, and internal control functions.  The Specialist will also assist in budget preparation and monitoring, financial system development, project accounting, and revenue analysis.

About MCDD:
The Multnomah County Drainage District #1 (MCDD), along with three other drainage districts represents one of the most critical infrastructure systems in the state.  It is responsible for flood protection along 27 miles of the Columbia River and protects significant industrial and economic land, one of the state’s most important transportation hubs, the Portland International Airport and numerous natural assets.  MCDD’s work includes operating and maintaining levees and flood management systems for nearly 13,000 acres along the Columbia Slough and the lower Columbia River.   MCDD also manages three other special districts along the Columbia River: Peninsula Drainage District #1, Peninsula Drainage District #2, and Sandy Drainage Improvement Company.  In addition to managing the levee system along the Columbia River and the internal drainage system within the floodplain, MCDD has evolved substantially over the past decade to become a solutions-oriented leader with our regional partners.  We offer a highly challenging and engaging environment, and an opportunity to be part of a driven and passionate team.

In late June 2019, the Oregon State Legislature approved Senate Bill 431, creating an Urban Flood Safety & Water Quality District (ORS 550) within the urban growth boundary of Multnomah County. The  partnership was instrumental in developing this legislation to put a safer, more sustainable governance structure in place to meet long-term flood safety needs and changing federal standards, to provide a more equitable distribution of costs based on services and benefits received and allow for improved environmental stewardship in the managed floodplain. This special district will ultimately replace the four existing drainage districts, but first, the initial board of directors will have to establish a sustainable revenue structure to fund operations, maintenance, and capital improvements.  MCDD staff will lead the work of this new district under the direction of the initial board of the UFSWQD. If you'd like to learn more, follow the link here.

Although our mission is what brings all of us together, there is much more than meets the eye when you work for MCDD. With a comprehensive benefits package, flexible work schedules, a family and pet-friendly environment, we are a team that looks forward to coming into work every day.

Benefits: This is a full-time, non-exempt position. Being a public agency, all approved overtime will be compensated at the rate of 1.5 hours for each overtime hour worked in the form of accrued Compensatory time (See MCDD Employee Handbook) to use against future time off. Our Benefits Include:

  • Competitive Salary
  • Comprehensive Medical, Dental, and Vision coverage
  • State of Oregon Public Employee Retirement System (PERS) Participant
  • Oregon Savings Growth Plan (OSGP)
  • Paid holidays, flex, vacation, and sick leave
  • Transportation and Wellness Incentives
  • Healthy work-life balance
  • Casual dress code
  • Office Perks:
    • We believe in snacking! Our breakroom is always properly stocked.
    • Frequent visits from our 4-legged team members.
    • Beautiful views of the Columbia Slough Watershed
    • Access to open outdoor spaces
    • Showers and access to bike parking
  • Work-Culture:
    • Open access to leadership
    • Collaborative environment
    • Supportive of families with children
  • Location:
    • MCDD is located in the Sunderland neighborhood of Portland, Oregon, a city known for its diversity of restaurants, breweries, and easy access to both the coast and mountains.  The area offers a variety of neighborhoods, bike-friendly streets, and amenities of a large city.
ESSENTIAL DUTIES:
This classification typically performs a wide array of accounting and financial management related functions that involve interpretation and analysis, with a relatively high degree of independence. The position supports management including preparing reports such as financial projections recommending new processes and supporting budgeting efforts.
  • Analyze and interpret financial and other information for management, present information through reports, spreadsheets, summaries, graphs and charts.
  • Prepare and review complex documentation for interagency and intergovernmental services and expenditures, ensure appropriate billing and distribution of costs.
  • Interpret and apply laws, regulations, and fiscal policies and procedures to assigned work functions, and recommend adjustments to fiscal systems.
  • Perform a full range of accounting functions including accounts payable, accounts receivable, grant management, auditing, cost allocation, payroll, perform account reconciliations and prepare related worksheets, develop schedules for year-end audit.

Duties Applying to All Employees:
It is the duty of all employees to:
  • Perform other duties as assigned.
  • Strive to achieve the Mission, Vision, and Values of the organization.
  • Perform the duties assigned during an emergency.
  • Complete required Incident Command System training within 90 days of hire.
  • Remain within a 10-hour response time during the District’s Partial Emergency Activation or as specified by the Executive Director.
  • Adhere to workplace safety rules and regulations.
  • Occasional weekend and evening shifts may be required.
  • Some travel may be required to attend conferences and events
  • Ensure and encourage a safe workplace environment.

MINIMUM QUALIFICATIONS:
Knowledge and Understanding of:
  • Microsoft Office Suite: Outlook, Word, Excel, PowerPoint, etc.
  • Generally Accepted Accounting Principles (GAAP)
  • Governmental accounting
  • Municipal budgeting principles and practices
  • Audit principles and practices
  • Internal control principles
  • Cost accounting
  • Financial systems and financial analysis techniques

Skills and Abilities:
  • Learn quickly, collaborate effectively, and adapt to quickly to a fast-paced environment
  • Work collaboratively with other staff and stakeholders
  • Effectively organize and prioritize
  • Create a positive work environment
  • Analyze and identify financial, budgetary, operational and organizational issues, evaluate alternatives, and reach sound conclusions and recommendations
  • Exercise critical analytical skills, judgment and discretion in applying principles, concepts, and practices related to governmental financial accounting and management
  • Collect, evaluate, and interpret data in statistical and narrative forms
  • Learn and comply with Oregon Budget Law, local government fiscal policies, procedures, administrative rules, and other relevant laws and regulations
  • Communicate effectively and clearly in both verbal and written form
  • Exercise independent judgment, problem solve, and take initiative within established procedures and guidelines
  • Establish and maintain effective working relationships with all internal and external customers

Education, Training, and Experience:
  • High School Diploma or equivalent
  • Minimum 3-5 years of progressively responsible financial analysis, advanced level professional accounting or fiscal management experience

Preferred Qualifications:
  • Bachelor’s degree or equivalent experience in public finance or accounting
  • Experience working with a municipal, state, or tribal government in Oregon

Working Environment: General office environment, sitting, occasional lifting.  This position is not considered safety sensitive.  This position is expected to work five (5) days a week in the office, full time.  Hours may vary but should fall between 7:00am and 5:00pm. 
  
ADDITIONAL INFORMATION: 
Accommodation: Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in this process. 
 
Veterans’ Preference: Under Oregon Law, qualified veterans may be eligible for Veterans’ Preference when applying for MCDD positions. If you are a veteran and would like to request Veterans’ Preference for this job, please provide qualifying documents (Copy of the Certificate of Release or Discharge from Active Duty, DD Form 214 or 215; Disabled Veterans must also submit a copy of their Veteran’s Disability Preference Letter from the U.S. Department of Veterans Affairs) with your application submittal. Documentation must be received by the closing date and time of this recruitment for the applicant to receive Veterans’ Preference. 
 
Equal employment opportunity:  All qualified persons will be considered for employment without regard to race, color, religion, sex, national origin, age, marital status, familial status, gender identity, sexual orientation, disability for which a reasonable accommodation can be made or any other status protected by law.  
 
This position is not represented. 

HOW TO APPLY: 
Please submit the following, in PDF form, via our Smartsheet link found herehttp://mcdd.org/employment. Incomplete applications will not be considered. A complete packet will include:
  • Cover letter (Your cover letter should address your ability to meet the minimum requirements and please include any preferred qualifications)
  • Résumé  
  • Reference sheet (minimum of 2 professional references) 
  • Supplemental Question Response Form

Supplemental Questions
In a separate PDF attachment, please answer the following supplemental questions:  
  1. How are the three main financial statements connected?
  2. What motivates you in your job?
  3. Can you tell us of a major achievement in your working career?
  4. Tell us about a time when you dealt with a difficult and demanding situation in your career. How did you handle it?
  5. Which software are you proficient in? Have you previously worked with a modular financial accounting system?
  6. What were your main responsibilities and the role you played in your most recent audit experience?
  7. Can you describe your experience with governmental accounting?
  8. What are some procedural improvements you made at past jobs?
  9. Are you able to explain financial matters in a way that management and board members can understand?

To be considered, all applications must reach MCDD by Friday, July 3rd, 2020. Top candidates will be selected for an interview with the hiring committee.

Read more about MCDD on our website: www.mcdd.org